2018 Convention Update - July 2017
We know that many of you are busy with your Events, but we wanted to get out a quick update to help you, and those involved with your Event, plan for the upcoming Convention. This is just a quick update and detailed info will follow in the next couple of months
Luncheon Speaker
At this time, we are working to have our current Department of Agriculture Commissioner, Kent Leonhardt, as our speaker at the Department of Agriculture Luncheon on Saturday
Workshop update for the 2018 Convention
Friday - January 12, 2018 at the Civic Center:
In the planning stages for Friday afternoon and evening:
- West Virginia Farmers Market Association
- Insurance informational workshop
- Department of Labor on current changes
- Department of Agriculture session (Subject TBD)
- Department of Tourism workshop
- Social Media - one afternoon and one evening session
Saturday - January 13, 2018 at the Charleston Marriott Town Center:
In the planning stages for Saturday:
- Pageant Directors Meeting (Morning)
- Entertainment Workshop (Afternoon)
Pageant Updates
WVAFF Queen Social Media accounts:
Jocee now has official social media accounts so that you can follow her during the State Fair of West Virginia and the remainder of her reign. You can follow her by searching for "wvaffqueen" on Instagram and Snapchat.
You can also search for posts using the following hashtags and we encourage you (and your Queen) to use these throughout the year and during the Annual Convention:
- #wvaff
- #wvaffqueen
- #wvaffpageant
- #wvaffconvention
These accounts will be turned over to the new Queen on January 13, 2018 so that you can follow the 2018 WVAFF Queen throughout her reign.Deadline update:Your event must have paid their dues by August 20, 2017 for your Queen to be eligible for the 2018 Pageant. We have sent out payment reminders and still have not received some member dues as of this time. If you are not sure you have paid your dues, you need to check before that date.
Not sure if you have paid your dues for 2017? Navigate to the WVAFF website and look at the the two pages located under the "Member Info" link to see if your Event is listed on either page. We try to keep this current with incoming payments. If you are not listed, you need to inquire about your status with an email to wvafftech@gmail.com
Also, while you are viewing the page, if you see many of the fields for your Event are "NA" , then no one has supplied that info to us. To update that info, send an email to wvafftech@gmail with the needed changes.
Rule update and clarification:
Due to evolving status of Events, we have made a slight change to the language of the Pageant Rules in order to make it easier to understand.
Below are the changes that you should be aware of:- Fair or festival must be a current member, in good standing, of the WV Association of Fairs & Festivals for the full calendar year prior to entering a Queen in the WVAFF Pageant.
- A fair or festival must be an organized entity, operating through a board of directors or committee, having activities in addition to a pageant, for two consecutive years prior to entering a Queen in the WVAFF Pageant.
- Membership dues must have been paid on or before August 20, 2017 for a fair or festival to enter a Queen in the 2018 WVAFF Pageant.
WVAFF on Instagram and Snapchat You can also follow the WVAFF on Instagram @wvaff and on Snapchat @wvaffconvention and we will be using the same hashtags as the official Queen accounts.
Hotel Codes
Visit the "Annual Convention" page on the WVAFF website to get information, codes and links that you can use to receive your group discount on lodging during the Convention weekend.
State Fair of West Virginia
A reminder that the State Fair of West Virginia will take place August 10-19. The State Fair is a major supporter of the WVAFF and we encourage you to attend, in order to support them. But if you can't make it, you can follow events and happenings on their social media accounts by searching for the hashtags below:- #sfwv2017
- #startyourtraditions
Deadline Reminders:
Below are the current deadlines for the 2018 Convention:
Queens Registration
Queen’s registration will NOT be accepted after November 3, 2017
Convention Registration
Preferred Deadline 12/12/2017
Trade Booth
Preferred Deadline 12/12/2017
Showcase Deadline
November 19, 2017
Program Ads
Preferred Deadline 12/12/2017
Inside pages will be printed in black & white, so layout your ad accordingly
Ads can and will be adjusted to sizes specified
Full Page (4 1/2 wide X 7 5/8 tall)....$125.00 Half page (4 1/2 wide X 3 3/4 tall).....$75.00
Hall of Fame
November 19, 2017
Communication Awards
November 19, 2017
Current Forms:
Should you need a paper version of any of these forms, you must request one by sending an email to - wvafftech@gmail.com
2018 Communication Award
Must be a Showcase Act and/or an Associate member
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